Business automations

An automation sprint is a set piece of work: three to five workflows, each named in the written plan with the price before anything is built. Every sprint covers the list below.

We start by watching how the work moves today, through the inboxes and spreadsheets your team already works in, and pick the steps worth automating. You approve that list in the written plan, with the price, before anything is built.

Then we build each workflow and test it against real examples from your business, including the odd cases that break simple setups. At handover the workflows run on your own account, and each one comes with a note your team can read.

A sprint covers three to five workflows, and its price follows how many there are and how many of your tools each one touches. Once your workflows are live, the automation ops retainer keeps them running when one of your tools changes.

Many owners already run a few automations they set up themselves. The table compares doing it yourself, starting from a ready-made recipe and having the workflows built.

A workflow follows fixed rules, so it stops at any step where someone has to read words, such as an order that arrives as a PDF or a customer's reply to a quote. An AI step reads those words and hands plain details to the next step, so the rest of the workflow keeps to its rules.

Three of our AI jobs are workflows built this way. AI paperwork and inbox reads the orders and invoices that reach you into the system you already use, and sorts your inbox with draft replies for a person to send. AI follow-up by text and email confirms bookings and chases quotes from your own number and address. Every reply goes to a person. The night shift works through your systems after you close and sends you a short brief before you open.

Each one runs on accounts in your name, with the AI usage billed to you at cost. After launch, the same automation ops retainer keeps it running. Our AI page lists every job, and the ones you pick are priced in the written plan that follows a short call, before anything is built. The AI plan is separate and optional: a paid map of where AI fits across the whole business, credited against the build it recommends.

Picture a dog grooming salon with two groomers and a front desk run by the owner. Every booking means a confirmation, a reminder the day before, an invoice typed into the accounting software by hand and a line in a spreadsheet of regulars.

One automation sprint would cover four workflows: the confirmation and the reminder sent from the salon's own accounts, the invoice created in QuickBooks when an appointment is marked done, and each new customer added to the spreadsheet.

Next to hiring someone part time for the same steps, the sprint is paid once and only the platform fee continues. The owner still answers the phone; the automations only take the copying and typing off the desk.

Both builds below run work on a schedule without anyone pressing a button. We can walk through either one on a call.